Accurate Identity & Tax Validation for Universities, Colleges, and Research Institutions
Higher education organizations manage payments to contractors, researchers, students, and vendors—often across decentralized departments. Manual W-9 collection and inconsistent onboarding processes create errors, B-Notices, and IRS penalty risks.
TINCheck helps universities standardize identity and tax validation, reduce administrative workload, and ensure IRS-compliant reporting.
Why Higher Education Institutions Choose TINCheck
Eliminate Manual W-9 Verification
Centralize and automate Name/TIN validation across Procurement, AP, Grants, and Student Accounts teams.
Reduce B-Notices & IRS Penalties
Catch incorrect Name/TIN combinations early to avoid filing errors, payment delays, and IRS penalties.
Improve Vendor & Contractor Onboarding
Verify new vendors, researchers, grant recipients, and service providers in real time, without siloed processes.
Ensure Accurate Student & Grant Payments
Validate payments for stipends, refunds, scholarships, and research grants with instant checks.
Support Year-End Reporting Workflows
Run bulk validations before 1099 and 1042-S filing to reduce rework and improve audit readiness.
TINCheck Solutions Built for Higher Education
TINCheck API
Integrate tax identity verification into your vendor onboarding, student refund workflow, or grant system.
TINCheck Real-Time
Perfect for departments or teams needing quick validation – no engineering required.
TINCheck Bulk
Run institutional-wide checks for student payments, contractors, vendors, and research recipients prior to filing season.
Frequently Asked Questions
FAQs
How can universities automate W-9 verification?
TINCheck validates Name/TIN data against the IRS and screens for sanctions or DMF matches to remove manual review.
Can TINCheck support international payments and 1042-S workflows?
Yes, TINCheck allows you to validate any valid Name/TIN identity.
What departments typically use TINCheck?
TINCheck can be used to automate several workflows across universities. We see our customers use us in their Procurement, AP, Grants Offices, Student Accounts, Tax/Compliance, and Research Administration teams.
Can TINCheck help with unclaimed property compliance?
Yes, DMF checks help identify deceased payees and support dormancy reviews.
Can universities verify student payees in real time?
Yes, through TINCheck Real-Time or integrated API screening.